OSHA Form 300A Posting Requirements Begin Feb. 1

#RiskSynergy


OVERVIEW

By Feb. 1 of each year, employers that are subject to the Occupational Safety and Health Administration’s (OSHA) routine recordkeeping requirements must post copies of their completed OSHA Form 300A (“Summary of Work-related Injuries and Illnesses”) from the previous year in visible locations within their employees’ workplaces. The postings must then be kept in place until at least Apr. 30 every year.  These requirements apply to all employers that are not in a partially exempt industry and have more than 10 employees.

ACTION STEPS

On Feb. 1, 2019, employers subject to OSHA recordkeeping requirements must ensure that copies of their completed Forms 300A from 2018 are posted in each of their establishments in a conspicuous place or places where notices to employees are customarily posted. 

Until Apr. 30, 2019, these employers must also ensure that their Form 300A postings remain in place and are not altered, defaced or covered by other material.

IMPORTANT DATES

February 1 to April 30, 2019

Employers must post and keep their completed 2018 Forms 300A posted in their employees’ workplaces.

March 2, 2019

Deadline for certain employers to submit electronic reports to OSHA.

Contact Tooher-Ferraris today to learn more about our integrated insurance and risk management programs at 203-834-5900 or info@toofer.com.

Mobile Device Security

Because of all they can offer, smartphones and tablet devices are essential to many professions’ daily operations. However, as use rises, it will become more and more important to ensure that security for these mobile devices is able to adequately protect you from new and existing threats.

The need for proper phone security is no different than the need for a well-protected computer network. Gone are the days when the most sensitive information on an employee’s phone is contact names and numbers. Now a smartphone could grant access to any number of applications, emails and stored passwords. Depending on how your organization uses such devices, unauthorized access to the information on a smartphone or tablet could be just as damaging as a data breach involving a more traditional computer system.

Lost or Stolen Devices

Because of their size and nature of use, mobile devices are at an increased risk of being lost or stolen. Since most devices automatically store passwords in their memory to keep users logged in to email and other applications, having physical possession of the device is one of the easiest ways for unauthorized users to access private information.

To prevent someone from accessing a lost or stolen device, the phone or tablet should be locked with a password. The password should be time sensitive, automatically locking the phone out after a short period of inactivity. Most devices come with such security features built in, which is something you should consider before purchasing. Depending on your cellphone provider, there are also services that allow you to remotely lockdown or erase a device in the event that it is lost or stolen.

Malicious Attacks

Mobile devices have the potential to be just as susceptible to malware and viruses as computers, yet many businesses don’t consider instituting the same type of safeguards. As reliance on these devices continues to grow, so will their attractiveness as potential targets. Third-party applications are especially threatening as a way for malware to install itself onto a device. Employees should never install unauthorized applications to their company devices.

Analyze Threats

Like any potential exposure, the level of risk brought on by mobile devices is based largely on how your company uses them. Conduct a formal risk assessment to see where your biggest risks are. Also establish when to conduct follow-up assessments to account for new exposures created by the ever-advancing state of technology.

Establish a Smartphone Policy

Before issuing smartphones to your employees, establish a device usage policy. Outline what does and does not constitute acceptable use and what actions will be taken if employees violate the policy. It is important that employees understand the security risk inherent to smartphone use and their role in its mitigation. Well informed, responsible users act as an invaluable layer of security protecting mobile devices.